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Club Constitution 2022/23 Season

1.       NAME

1.1.    The club shall be known as Leyland Albion Football Club and shall be affiliated to the Lancashire County Football Association.
1.2.    The club’s match and training colours will be a combination of Maroon, Sky Blue, Turquoise & Navy Blue.

2.       OBJECT
2.1.    The object of the club is to provide Association Football for its members and such social and recreational activities as deemed by the General Committee.

3.1.    The Executive Committee shall consist of Chairman, Secretary, Treasurer, Child Welfare Officer(s), Fund Raising Officer, Social Events Officer, Chartered Standard Co-ordinator and any other positions as required.
3.2.    The Club shall be controlled by the Executive Committee.
3.3.    The Executive Committee shall meet every quarter (or as agreed by the Committee).  The proceedings at such meetings shall be duly recorded.
3.4.    All Executive Committee members shall have voting rights. The Chairman’s vote shall only be used as a casting vote.
3.5.    At meetings a majority of Executive Committee members shall form a quorum.
3.6.    The property / assets of the club shall be vested in the Executive Committee.
3.7.    All purchases of kit and equipment to be requested via the Purchase Order system and authorised by an Executive Committee member.
3.8.    The Executive Committee MUST approve all appointments of Team Officials.
3.9.    The Executive Committee shall have the power to appoint sub-committees as deemed necessary and shall receive their reports at its meeting.
3.10.    The Executive Committee shall have the power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the club.
3.11.    The Executive Committee shall have the power to fill vacancies as they arise between AGM’s.
3.12.    The Executive Committee will ensure that all relevant league / rules information is passed on to all Team Officials.
3.13.    Any fund-raising / team trips etc must be authorised by the Executive Committee.

4.1.    The General Committee shall consist of the Executive Committee members, plus the “Team Officials” who are as defined within the Whole Game System as Manager, Manager (asst), Coach or Coach (asst).
4.2.    The General Committee shall meet every 2 months (or as agreed by the Executive Officers). The proceedings at such meetings shall be duly recorded.
4.3.    The Chairman, Secretary, Treasurer, Child Welfare Officer and all coaching members (Managers and Assistants) shall have voting rights. The Chairman’s vote shall only be used as a casting vote. 
4.4.    At meetings of the General Committee a majority of General Committee members with voting rights shall form a quorum. 
4.5.    Club members and Parents may attend General Committee meetings.
4.6.    General Committee members must assist with all Club’s Fundraising activities.
4.7.    The Executive/General Committee is to organise an official Trophy Presentation at the close of each season, where all registered players will receive a trophy for participating. There will also be Special Awards to be chosen at the discretion of the Managers for their particular teams.

5.1.    The Secretary must attend all league meetings, or else arrange for a General Committee member to attend on the club’s behalf.
5.2.    The Secretary is to ensure that all League deadlines are met, especially with regard to Team & Player Registration, and any other information requested by the Leagues.
5.3.    Any correspondence sent to the Leagues or Lancashire FA shall be signed by the Secretary (or Chairman).


6.1.    At least one of the Team Officials shall hold as a minimum a FA Level 1 Coaching Certificate or Introduction to Coaching Football, including First aid and Safeguarding certificates.
6.2.    Team Officials  must renew certificates (First Aid, Safe-guarding, DBS etc) when requested by the Executive Committee.  Failure to do so will result in immediate suspension.
6.3.    Team Officials  are responsible for the conduct of their players and spectators at both matches and training and must notify the CWO(s) of any reportable incidents.
6.4.    Team Officials are responsible for the player’s kit, and equipment owned by the club.  Any damage, other than fair wear and tear, must be reported to the Executive Committee. 
6.5.    Team Officials must hand over all kit to, unless agreed otherwise by the, Executive Committee. 
6.6.    The club will pay a Players first fine in any season, any subsequent fines must be paid by the Player, unless agreed by the Executive Committee.
6.7.    Team Officials will pay their own fines, unless agreed by the Executive Committee.
6.8.    Team Officials are to ensure that parents / players are made aware of the Club’s activities and to encourage them to support all the events.
6.9.    The club will supply Team Officials with a new (or replacement) Shirt, Half / Full Zip Top and shorts which will be Black / Grey Joma Winner (details on club website).  No other makes or colours that carry the Leyland Albion club badge will be permitted.
6.10.    Managers shall submit their Float record to the Treasurer, when requested and for ‘top-ups’.
6.11.    Managers must assist the Treasurer in ensuring that all subscription payments are paid by Standing Order into the Bank on a monthly basis.

7.       FINANCIAL

7.1.    The Executive Committee shall keep proper books of accounts.  
7.2.    All cheques or BACS payments are to be authorised by two Executive Officers.
7.3.    The Executive Committee shall be informed of any offers of sponsorship.
7.4.    Any Fines, Fees, Expenses etc from the LFA or League shall only be endorsement by the Treasurer. 
7.5.    The Executive committee will consider requests for Hardship Cases, Charity Donations and other causes deemed worthy for enhancing the reputation of the Club in the local community. 
7.6.    The Executive Committee shall agree the membership fees.
7.7.    The club pays for all training and (home) match pitch fees and all league and cup match referee fees.  The club does not pay for any away match pitch fees (this would amount to subsidising other clubs).  All friendly matches and tournaments will be financed by the team players. 


8.1.    Membership shall consist of the Executive Committee, General Committee and Players.
8.2.    ALL Club Officials MUST hold an in date Enhanced Certificate from the Disclosure & Barring Service (DBS).
8.3.    The Club shall keep a register of membership.
8.4.    Membership Fees will be paid on the 1st day of each month by Standing Order or BACS at a monthly rate of £20.  
8.5.    There is no ‘signing-on’ fee.
8.6.    Siblings receive a 50% discount (i.e. a monthly rate of £10).
8.7.    Team Officials that hold as a minimum a FA Level 1 Coaching Certificate or Introduction to Coaching Football, including First aid and Safeguarding certificates, will receive a 50% discount against their first child (i.e. a monthly rate of £10).
8.8.    Non-Member players may attend training sessions and will pay £10 per month by Standing Order / BACS.
8.9.    Membership Fees MUST be up to date and Standing Orders in place before a Player can begin playing in the leagues, and in return membership will include the following:-
          8.9.1.    Weekly training sessions (other than when facilities are not available).
          8.9.2.    League and Cup matches (if selected).
          8.9.3.    Annual end of season Presentation Day & trophy.
          8.9.4.    2022/23 ‘enhanced’ training kit that will also be used as an “Away-Kit”.
8.10.    A member shall cease to be a member of Leyland Albion FC if, and on the date of which notice is given to the Executive Committee of their resignation.
8.11.    A member who resigns or is expelled shall not be entitled to claim any of the club’s property.

9.1.    The AGM shall be held no later than 30th June each year.
9.2.    The Secretary shall give 14 days’ notice of such a meeting to all members.
9.3.    Reports from the Executive Officers shall be received at the AGM.
9.4.    All Executive Officers will stand for re-election annually.
9.5.    The Executive Committee may convene an Extraordinary General Meeting.

10.1.    If the Club ceases to operate or is unable to meet its Object in clause 2 above (OBJECT), then the Executive Officers shall take responsibility for winding up the affairs of the club.
10.2.    If there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed amongst the Members of the Club.  Instead, they shall be given or transferred to a club or clubs having objects similar to the Objects of the Club and which shall prohibit the distribution of its income and property to an extent at least as great as is imposed on the Club as above.  The choice of club or clubs is to be determined by the Members of the Club at an Extraordinary General Meeting, at or before the time of transfer.
10.3.    If effect cannot be given to such provision, then the property of the Club shall be transferred by the Executive Officers to some other organisation which is a Registered Charity.


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