Club Constitution 2020/21 Season
1.1. The club shall be known as Leyland Albion Football Club and shall be affiliated to the Lancashire County Football Association.
1.2. The club’s match and training colours will be a combination of Sky Blue, Navy Blue & Maroon.
2.1. The object of the club is to provide Association Football for its members and such social and recreational activities as deemed by the General Committee.
3. EXECUTIVE COMMITTEE
3.1. The Executive Officers of the club shall consist of CHAIRMAN, SECRETARY, TREASURER, CHILD WELFARE OFFICER and other positions as required, all of whom shall be elected at the Annual General Meeting (AGM) (collectively, the Executive Committee).
3.2. The Club shall be controlled by the Executive Committee.
3.3. The property/assets of the club shall be vested in the Executive Committee.
3.4. All purchases of kit and equipment to be requested via the Purchase Order system and authorised by the Executive Committee.
3.5. All prospective Managers and Assistants to be appointed by the Executive Committee.
3.6. The Executive Committee shall have the power to appoint such sub-committees as deemed necessary and shall receive reports of said sub-committees at its meeting.
3.7. The Executive Committee shall have the power to suspend or expel any member deemed guilty of conduct prejudicial to the good name of the club.
3.8. The Executive Committee shall have the power to fill vacancies in the General Committee as they arise between AGM’s.
3.9. Any fund-raising / team trips etc must be authorised by the Executive Committee.
4. GENERAL COMMITTEE
4.1. The General Committee shall consist of the Executive Officers of the club, Managers and Assistant Managers.
4.2. The General Committee shall meet every 2 months (or as agreed by the Executive Officers). The proceedings at such meetings shall be duly recorded.
4.3. The Chairman, Secretary, Treasurer, Child Welfare Officer and all coaching members (Managers and Assistants) shall have voting rights. The Chairman’s vote shall only be used as a casting vote.
4.4. At meetings of the General Committee a majority of General Committee members with voting rights shall form a quorum.
4.5. Club members and Parents may attend General Committee meetings.
4.6. General Committee members must assist with all Club’s Fundraising activities.
4.7. The Executive/General Committee is to organise an official Trophy Presentation at the close of each season, where all registered players will receive a trophy for participating. There will also be Special Awards to be chosen at the discretion of the Managers for their particular teams.
5.1. The Secretary must attend all league meetings, or else arrange for a General Committee member to attend on the club’s behalf.
5.2. The Secretary is to ensure that all League deadlines are met, especially with regard to Team & Player Registration, and any other information requested by the Leagues.
5.3. Any correspondence sent to the Leagues or Lancashire FA shall be signed by the Secretary (or Chairman).
6.1. Managers & Assistant Managers are responsible for the conduct of their players and spectators at matches and must notify the CWO and/or Chairman of any incident.
6.2. Managers & Assistant Managers are responsible for the player’s kit, and any other equipment owned by the club. Any damage other than fair wear and tear must be reported to the Executive Committee.
6.3. Managers & Assistant Managers must hand over all kit to, unless agreed otherwise by, the Executive Committee.
6.4. The club will pay a team's first fine, any subsequent fines or Managers / Assistants / Players fines, must be paid by the individual, unless agreed by the Executive Committee.
6.5. Managers / Assistants to ensure that parents / players are made aware of the Club’s activities and to encourage them to support all the events.
6.6. The club will supply the Manager and Assistant(s) with a new (or replacement) Shirt, Half/Full Zip Top and shorts which will be Black / Grey Joma Winner (details on club website). No other makes or colours that carry the Leyland Albion club badge will be permitted.
6.7. Managers shall submit a record of team Fees & expenses to the Treasurer, when requested.
6.8. Managers must ensure that all payments are paid into the Bank on a monthly basis.
7.1. The Executive Committee shall keep proper books of accounts.
7.2. All cheques or BACS payments are to be authorised by two of the Executive Officers of the club.
7.3. All sponsorship monies to be entered into the club account.
7.4. The Executive Committee to decide what expenses, if any, can be paid to General Committee members.
7.5. Any Lancashire Football Association or League fees, fines, expenses, etc. shall only require endorsement by the Treasurer.
7.6. The Executive Committee shall endorse all other expenses.
7.7. Honorariums of £100 each will be paid to the Chairman, Secretary, Treasurer and CWO.
7.8. The Executive committee will consider requests for Hardship Cases, Charity Donations and other causes deemed worthy for enhancing the reputation of the Club in the local community.
7.9. The Executive Committee shall agree the membership fees.
7.10. Friendly matches and tournaments will be financed by the team and not the club.
7.11. All offers of sponsorship must be dealt with by the Executive Committee.
8.1. Membership shall consist of the Executive/General Committee and Players.
8.2. All Officials of the Club must be DBS checked.
8.3. At least one of a team’s Manager and Assistant(s) shall hold as a minimum a (in date) FA Level 1 Coaching Certificate which includes first aid and safeguarding certificates.
8.4. The Club shall keep a register of membership.
8.5. Membership Fees will be paid on the 1st day of each month by standing order / BACS at a monthly rate of £18 or annually at £198 (i.e. 1-month discount). There is no signing-on fee. Siblings will receive a 50% discount (ie a monthly rate of £9 or annually at £108). Managers will receive an additional 3-month discount (but must ensure that the team is represented at 100% of the mangers meetings). Fees will commence at a date to be agreed by the Executive Committee.
8.6. Any player who attends training who is not registered will be charged £3 per session.
8.7. Membership will include the following: weekly training sessions other than when facilities are not available, League and Cup matches if selected, end of season presentation day/evening including trophy.
9. ANNUAL GENERAL MEETING (AGM) and EXTRAORDINARY GENERAL MEETING (EGM)
9.1. The AGM shall be held no later than 30th June each year.
9.2. The Secretary shall give 14 days’ notice of such a meeting to all members.
9.3. Reports from the Executive Officers shall be received at the AGM.
9.4. All Executive Officers will stand for re-election annually.
9.5. The Executive Committee may convene an Extraordinary General Meeting.
10.1. If the Club ceases to operate or is unable to meet its Object in clause 2 above (OBJECT), then the Executive Officers shall take responsibility for winding up the affairs of the club.
10.2. If there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid or distributed amongst the Members of the Club. Instead, they shall be given or transferred to a club or clubs having objects similar to the Objects of the Club and which shall prohibit the distribution of its income and property to an extent at least as great as is imposed on the Club as above. The choice of club or clubs is to be determined by the Members of the Club at an Extraordinary General Meeting, at or before the time of transfer.
10.3. If effect cannot be given to such provision, then the property of the Club shall be transferred by the Executive Officers to some other organisation which is a Registered Charity.